Test Case Template (Free Download)

A ready test case template with all ten fields, plus a filled login-page example.

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.xlsx · 7 KB · Works in Excel, Google Sheets and LibreOffice

test-case-template.xlsxSheet 1 · 10 columns

fxTC_LOGIN_002

	A	B	C	D
1	Test case ID	Description	Expected result	Status
2	TC_LOGIN_001	Valid email and password	Dashboard opens	Pass
3	TC_LOGIN_002	Wrong password	Error message shown	Pass
4	TC_LOGIN_003	Empty email field	Validation message shown	Fail
5	TC_LOGIN_004	300-character email	Input rejected cleanly	Blocked
6	TC_LOGIN_005	SQL characters in email	Input rejected, no error page	Not run

What a test case template includes

A good test case template has ten fields. Here’s what goes in each, with an example.

Test case IDA unique, searchable ID.TC_LOGIN_001

DescriptionWhat the test checks, in one line.Wrong password shows an error

PrerequisitesWhat must be true before you start.User account exists

Test stepsNumbered actions, one per line.1. Open login 2. Enter email…

Test dataThe exact inputs you’ll use.priya@test.in / Wrong@123

Expected resultWhat should happen.Error: “Incorrect password”

Actual resultWhat did happen.Error shown as expected

StatusPass, fail, blocked or not run.Pass

Requirement IDThe requirement this test traces to.REQ-AUTH-04

PriorityHow critical the test is.High

Test case example: login page

Five test cases for one login screen, from the happy path to edge cases.

PassFailBlockedNot run

login-page-test-cases.xlsxSheet 1 · 10 columns

fxFail

	A	B	C	D
1	Test case ID	Description	Expected result	Status
2	TC_LOGIN_001	Valid email and password	Dashboard opens	Pass
3	TC_LOGIN_002	Wrong password	Error message shown	Pass
4	TC_LOGIN_003	Empty email field	Validation message shown	Fail
5	TC_LOGIN_004	300-character email	Input rejected cleanly	Blocked
6	TC_LOGIN_005	SQL characters in email	Input rejected, no error page	Not run

How to write a test case in 5 steps

Start from the requirement, end with a linked bug report.

Read the requirementUnderstand what the feature must do, and note anything unclear before you start.
List the scenariosWrite one line per thing to test: valid login, wrong password, empty fields, edge inputs.
Write one test case per checkAdd the steps, test data and expected result, so anyone can run it the same way.
Run it and record the resultFill in the actual result and the status: pass, fail, blocked or not run.
Link failures to a bug reportFor every fail, raise a bug and add its ID, so the fix can be retested.

Test case vs test scenario

A scenario is what to test. A test case is exactly how to test it.

Answers: what to test

Test scenario

One line describing a situation to check. It’s broad, and one scenario usually becomes several test cases.

Example: Check login

Answers: how to test it

Test case

Steps, test data and the expected result, detailed enough that anyone runs it the same way.

Example: TC_LOGIN_002: enter a registered email and a wrong password, then expect “Incorrect password”.

FAQs

ID, description, prerequisites, steps, test data, expected result, actual result, status, requirement ID and priority.

Read the requirement, list the scenarios, then write one test case per check.

A scenario says what to test. A test case says exactly how to test it.

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